What this template includes
- Load: load or reference number, BOL number, carrier, driver, truck number, shipper and consignee.
- Delivery: address, date and time, and pieces and weight delivered.
- Condition: checkboxes for delivered in full, shortage, damage or refused, with room for notes.
- Signatures: the printed name and signature of the person receiving the goods, and the driver's signature.
What a proof of delivery is
A proof of delivery, or POD, shows that the freight reached the consignee. Many customers won't pay an invoice without one. A signed bill of lading often serves as the POD, and this form works when you need a separate page.
How to fill it in at the dock
- Count the pieces before anyone signs.
- Write any shortage or damage on the form, and tick the matching box. A note added afterwards carries less weight.
- Get a printed name as well as a signature. Signatures are often hard to read.
- Write the actual date and time of delivery, particularly if detention might apply.
- Take a clear photo of the signed page before you leave.
After delivery
Send the POD to whoever handles invoicing as soon as possible, because many customers won't start the payment clock without it. If your customer asks for the rate confirmation and BOL as well, send them together with the invoice.
Matching PODs to loads
Sorting photos from drivers takes time. Our product matches PODs and BOLs to loads by reference number, and a checklist shows what's still missing before you invoice.
This template is a sample layout, not legal advice.