What this template includes
- Parties: the broker or shipper, the carrier, their contacts, the driver and the truck number.
- Load: load or reference number, date issued, commodity, weight, pieces and equipment.
- Pick up and delivery: company, address, date, time window and reference number for each stop.
- Agreed rate: line haul, fuel surcharge, detention, TONU and any other charges, with the total and currency.
- Payment: payment terms and where to send the invoice and documents.
- Signatures: the broker or shipper and the carrier.
What a rate confirmation is
A rate confirmation, or rate con, is the document a broker or shipper sends a carrier to confirm a load and the price. It usually sets out the stops, the rate and the conditions, and it's what the carrier invoices against.
What to check before you sign
- The currency. A bare $ could be CAD or USD. Write the currency next to the total.
- The dates. 03/04/2026 can mean March 4 or April 3. Write the month as a word.
- Accessorials. Say when detention starts, what a cancelled load (TONU) costs, and who pays for lumpers.
- Payment terms. Say how many days, and which documents have to arrive first.
- Weight. Say whether it's in kilograms or pounds.
Tax on the rate
Rate confirmations often show the rate before tax. In Canada, GST/HST depends on the route, so check it with the freight GST/HST calculator when you prepare the invoice.
From rate con to invoice
The details on a rate con are the ones you need again on the invoice. Our product reads them for you: each value appears next to the text it came from, and you confirm the load before anything is saved.
This template is a sample layout, not legal advice. Have your own terms reviewed before you rely on them.